ORGANISATIONAL SETUP

Irrigation Department, Government of Assam is the Custodian of all the irrigation schemes in the State of Assam. The Department executes the works, operate the schemes and also maintain them. The department is normally under the direct control of one Minister of Cabinet rank.

The Commissioner/Secretary, Irrigation Department looks after the Administrative and Technical matters assisted by Deputy Secretary, Under Secretary and other supporting secretarial and professional staffs at different levels.

The department level organization is under control of two Chief Engineers, one in charge of minor schemes and other in charge of major/medium schemes and establishments of the department with Head Quarter at Guwahati. The Chief Engineer is again assisted by Additional Chief Engineer, Superintending Engineer, Executive Engineer, Assistant Executive Engineer, Assistant Engineer and Junior Engineer normally posted in the fields. Besides, there are other Segments like Quality Control, Investigation and Monitoring, which are under the control of Additional Chief Engineers assisted by supporting technical hands as well as general staff.

Total category wise manpower structure of Irrigation Department as on 31st March,2015 is shown below :

DETAILS OF SANCTIONED POST SHOWING FILLEDUP AND VACANCIES AS ON MARCH 2015
Head of Account
No. of post under difeerent category
CLASS-I
CLASS-II
CLASS-III
CLASS-IV
Filled up Post Vacant Post Total Filled up Post Vacant Post Total Filled up Post Vacant Post Total Filled up Post Vacant Post Total
2701- Major & Medium Direction & Administration
370 86 456 48 4 52 1157 316 1473 1512 121 1633
2702 - Minor Irrigation                        
D&A 459 103 562 51 34 85 2760 790 3550 7652 380 8032
FIS 6 4 10 9 2 11 54 55 109 137 18 155
LIS 17 6 23 1 4 5 123 45 168 428 12 440
DTW 11 5 16 1 2 3 91 41 132 318 4 322
2705 CADWM 10 1 11 2 0 2 93 17 110 15 4 19
TOTAL 873 205 1078 112 46 158 4278 1264 5542 10062 539 10601

CATEGORYWISE ABSTRACT OF SANCTIONED POST :
Sl
CATEGORY/CLASS
FILLED UP POST
VACANT POST TOTAL
1.
Class - I
873 205 1078
2.
Class - II
112 46 158
3.
Class - III
4278 1264 5542
4.
Class - IV
10062 539 10601
 
TOTAL
15325 2054 17379

Duties and Function of the Posts showing no. of sanctioned strength along with justification for continuation of the Post:

Name of the Post
Sanctioned Strength (No)
Duties and Function of the Posts along with justification for continuation of the Post
1. Secretary Irrigation 1(One) Administrative

The Secretary is the Administrative Head of the Irrigation Department and he is responsible for the General Administration and efficiency. All matters relating to the appointment, promotion, leave and punishment of the Engineers and the Subordinate Establishment are to be settled by the Secretary as a Head of the Department. He is also to deal with the postings of his establishment including the confidential matters, discipline and appeal matters. Administrative Approval for an original work is also accorded by the Secretary taken with the provision of funds in the Budget. It operates as a financial sanction to the work.

Financial

The Secretary is to distribute the Sanctioned funds where necessary among the Controlling and Disbursing Officers subordinate to him.

As per D.P.F Rules 1999, the Power delegated to the Secretary are as follows–

1)
     a) Renewal of Sanction to continuing scheme (both Plan and Non Plan) sanctioned originally with the concurrence of the Finance Department for 1(one) year.
     b) Renewal of sanction for staff (both Plan and Non Plan) originally sanctioned with the concurrence of the Finance Department for 1(one) year.
2) Sanction expenditure on contingencies
          Rent on Land and Building leased to the Government- full power.
3) Sanction of writing off of the in recoverable value of Stores and stock of Public Money upto Rs 25,000/ - in a single case.
     a) writing off of the unserviceable stores-full power
     b) writing off of the unserviceable vehicles & machines –full power
     c) Acceptance of tenders -full power
     d) To sanction Medical Reimbursement Bills – full power

2.Chief Engineer, Irrigation 1(One) Powers and Duties of the Chief Engineer, Irrigation Department

Administrative

The Chief Engineer is the administrative and professional head of the Department and is responsible for its general administration and efficiency. He is the responsible professional advisor to the Government on all round Development under Major/Medium/Minor Irrigation sectors. He is to submit to Govt. his proposal and recommendations for the appointment, promotion, leave and punishment of all Engineers and subordinate staffs. He is also to deal with postings of all his establishment staffs and with Inter Circle posting of Section Officers. The Chief Engineer is the key post of the Deptt, being the Head of the Deptt. The Chief Engineer is to look after the establishment matters, confidential matters, discipline and appeal matters and all other allied subjects of the non-gazetted employees of the Deptt.

Financial

The Chief Engineer is to prepare annually, the portion of the Budget Estimate relating the works under his control and as soon as possible after the closure of each year a Report of the Progress made during that period on the Irrigation Projects under his charge, giving a brief but clear account of the operation of the Deptt.

It is the duty of the Chief Engineer to see that the budget allotment of the year are fully utilised in so far as it is consistent with the general economy. He will be responsible for ensuring that any fund which is not likely to be needed during the year is promptly surrendered so as to allow of its appropriations for other purposes by the proper authority.

Other Duties

The Chief Engineer is to keep the Audit officer informed of all proceedings necessary for the latter to fulfill his function.

The Chief Engineer has the full power to give Technical Sanction to original works and special repairing (exclusive of Departmental charges)

The Chief Engineer has the full power for acceptance of Tender (otherwise Tender are to be accepted by the Tender Committee beyond Rs 5 Crores.)

3. Chief Engineer, Minor Irrigation 1(One) Powers and Duties of the Chief Engineer, (Minor), Irrigation Department

The onus of planning, implementation and development of Minor Irrigation Sector of the State is entrusted with the Chief Engineer (Minor Irrigation). In addition, the externally aided programme like ARIASP, NABARD etc. are executed under executive control of the Chief Engineer(M.I).

4(A). Addl. Chief Engineer (Civil.) 8 (Eight)

For proper implementation of Govt. Plan and Programme, the duties and responsibilities of Chief Engineer’s have been de-centralised and considering a reasonable work-load vested with 8(Eight) Nos. of Additional Chief Engineers having specific jurisdiction for each of them, as the Chief Engineer with his day-to-day busy schedule for various office works, attending meetings, discussions relating to various programmes, cannot alone provide close association, advice, technical guidance and decision at the time of need during execution and maintenance of so many projects/schemes spread all over the State.

The Districts of the Brahmaputra Valley have been divided into 3(three) Zones, each Zone being entrusted to one Addl. Chief Engineer.

The entire Barak valley has been entrusted to 1(one) Addl. Chief Engineer.

The two Hill districts are being looked after by 2(two)Addl. Chief Engineers for speedy development of the Hill districts in the field of irrigation without which proper and full utilisation of the created irrigation potential is not possible. Due to the absence of efficient communication system, it is difficult to manage two hill districts by one Addl. Chief Engineer.

To ensure proper quality of works, which is an important integral part of the work executed, 1(one) Addl. Chief Engineer for Inspection & Quality Control with ancillary staff has been created. He is also dealing with the enquiries, on the spot studies and assessments of the works done in terms of quality & quantity against complaints, allegations, etc. This post is very important for qualitative analysis. He is under direct control of government.

The State is yet to achieve more than 65% of its irrigation potential. So, the department shall have to take up so many new Projects/Schemes for which detailed investigations are necessary by field surveys, collection of hydro—meteorological data, geological data agricultural and socio-economic and environmental data, etc. throughout the State in order to prepare Feasibility Report and Project Proposals. For this purpose, 1(one) Addl. Chief Engineer (Monitoring & Investigation) with supporting staff has been created. He is also to look after proper monitoring of the schemes.

Financial Power
Technical Sanction : upto Rs. 1(one) Crore
Allotment of Work : upto Rs. 1(one) Crore
4(B). Addl. Chief Engineer (Mech, & Elec.) Powers and Duties of the Addl. Chief Engineer (Mech, & Elec.)

Irrigation Department

There is substantial involvement of Electrical & Mechanical works in Irrigation schemes, specially in Lift Irrigation Schemes (both Surface & Ground Water) and in gates of Head works and other structures, which are planned and executed by an Addl. Chief Engineer (M & E) supported by necessary field staff. He is responsible in assisting the Chief Engineer in all Electrical and Mechanical works.

The ASMIDC is presently under the executive control of Irrigation Deptt. As per Article of Memorandum of the Corporation, the post of Managing Director, which is equivalent to Addl Chief Engineer, is to be manned by an incumbent from the Irrigation Deptt. Presently Addl .Chief Engineer, (Mechanical) is entrusted to look after the works of the Managing Director.

4(C). Chairman-cum- Managing Director, Command Area Development and Water Management (in the rank of Addl. C.E.) 2 (Two) Powers and Duties of the Chairman-cum-Managing Director, Command Area Development Authority

Irrigation Department

Like other States of the country, the development of the Irrigation Command of the completed Irrigation Projects is necessary to bridge the gap between the potential created and potential utilized. 2(two) Command Area Development Authorities, viz.-(1) The Upper Assam CADA and (2) the Lower Assam CADA have been created, which are headed by 2(two) CMD’s in the rank of Addl. Chief Engineer for judicious and optimum utilization of irrigation water. Presently, the two CMDs are looking after the CAD works of 6 Nos. of Major/ Medium Projects and works of more Projects are being taken up.

The CMD, LACADWM is the nodal officer of CADWM Programme.
Financial Power
Technical Sanction : Full Power
Allotment of Work : Full Power

5.Superintending Engineer 39(Thirty Nine) Powers and Duties of the Superintending Engineer, Irrigation Department

Administrative

Superintending Engineer’s duties are primarily those of Inspection and advice. He will be responsible for all instruction and advice given by him to the Executive Engineers during the course of his tours of inspection. All-important matters should be recorded in his Inspection Reports or noted on a separate Memorandum for record in the Chief Engineer’s office.

Financial

The power of Superintending Engineer in respect of Technical Sanction of Estimates an acceptance of Tenders are as follows.

Acceptance of Tender:: upto Rs 50.00 Lakhs
Accord Technical Sanction to Original Works and Special Repairs(exclusive of departmental charge)….upto Rs 50,00,000/-

Other

He will be responsible for disposing of all Technical matters and issuing of instructions thereon to the Executive Engineers except those of special importance on which the orders of the Chief Engineer should be taken.

He should satisfy himself of the efficiency of the Executive System through out the district and the Regulations are strictly maintained both as regards of Works and Accounts that orders from superior authority are promptly and efficiently carried out and that no avoidable delay is allowed for submission of the Completion Report.

The Superintending Engineer is to satisfy himself that matters relating to the primary accounts are attended to personally by the Divisional and Sub Divisional Officers.

It is the duty of the Superintending Engineers to investigate excess over sub-heads with a view to deciding whether or not a revised estimate will be required for the work and when a revised estimate is required, he should see that it is submitted in due time.

The Superintending Engineers is to watch and control the rates paid for works and he may instruct the Executive Engineers to report to him such details of expenditure as he may desire.

The Superintending Engineer is expected to communicate freely and personally with Executive Engineers and to accord them the benefits of his advice in the performance of other duties.

Although the preparation of the detailed design and estimate for works are commonly be entrusted to Executive Engineers, the General Plan of important works should be arranged in consultation with the Superintending Engineer , who is responsible for the Engineering Character of every Project that he passes on with his approval. The Superintending Engineer if he deems fit, may himself prepare the designs for any work.

The Superintending Engineer is to state his own opinion while recommending any Reports, Designs, Estimates or other documents to the Chief Engineer. He is authorized to obtain full and proper information from Executive Engineer.

The ordinary cases received from the Executive Engineer are to be disposed of by the Superintending Engineer under general delegated discretionary powers. Those which requires to be laid before the Chief Engineer are to be passed on with a simple Memorandum. Orders of the Chief Engineer for Executive Engineer on Technical questions are to be issued through the Superintending Engineer.

The administrative matters are to be dealt with directly between Chief Engineer and the Executive Engineer and Superintending Engineer’s advice sought when required, but Executive Engineer should bring to the Superintending Engineer’s notice on station leave and discuss with him any matters affecting the administration of his charge.

The Superintending Engineer is authorized and corresponds directly with the Heads of Deptt. and other officers with Heads of Deptt. This is as a Rule be done by “unofficial” references.

It is the duty of the Superintending Engineer to make frequent tours of inspection. Such tours are means for minute survey of various works and to make careful inquiry into the general system of management prevailing. He is to see that the materials and other resources available are collected and brought into use in the most efficient and economical manner; that ths accounts fairly represent to progress of the work; that stores are properly verified, looked after and disposed of; that the returns are properly maintained and that the stores do not unduly accumulate.

The Superintending Engineer is empowered to issue Summary Orders for the correction of any faults of system or practice which may come to his notice and he is to watch with great care and visit at shorter intervals, those Divisions & Stores in which such errors may have existed.

He is to inspect thoroughly and report on each Divisional Office at least once a year.

The Superintending Engineer is expected to advice and assist the Secretary and Deputy/Under Secretary, Irrigation Department on questions of appropriation and re-appropriation of funds.

Excess-over estimates beyond Superintending Engineer’s and Executive Engineer’s power of disposal are to be noted on by the Superintending Engineer concerned for submission to the Chief Engineer for final orders.

The Superintending Engineer is to assist the Chief Engineer’s Office in the compilation of the Annual Administration Report.

The Superintending Engineer is to enjoy discretionary authority in the matter of ordering Technical Alterations in works under progress. He may also suspend the commencement of progress of any work pending the Chief Engineer’s orders.

It is his duty to see that all contracts which are required to be accepted by the Chief Engineer are in order and to put them up to the Chief Engineer for orders with his recommendations.

6. Executive Engineer Civil– 89
Mech –19
Elect - 4
Total: 112
Powers and Duties of the Executive Engineer, Irrigation Department

Administrative

An Executive Engineer is the Executive Charge and responsible for the Execution and management of Works and the control, posting, transfer of personals within his charge. He can receive Executive Orders only from his own departmental superiors or from he Head of the State Government. The Executive Engineer is responsible that proper measures are taken to preserve all buildings and works in his Division and to prevent encroachment on Government lands in his charge. He can appoint and dismiss 'work charged' establishment, duty provides in the estimates. He can appoint, promote, dismiss and generally control all ministerial and petty Establishment Staffs authorized for his Division.

He may transfer Sectional Officers within his Division with the prior approval of the Superintending Engineer.

Financial

An Executive Engineer is prohibited from commencing any Work or expending any Public Funds without the sanction of the Competent Authority; or from making any other unavoidable deviations from the Sanctioned Design in the Course of Execution, except in case of emergency. He should submit his Accounts punctually to the Audit Officer under the Rules in force and will exercise efficient control over his Accounts Officer.

He is responsible for correctness of the original records of Cash and Stores, Receipt and Expenditures and for submission of Complete Vouchers.

He may divert the provision for contingencies in an estimate to a new works or repair for the same Project, which has not been provided for in the estimate.

He may sanction the petty local purchase of stationeries, subject to the funds being available.

He may authorise the drawal of Sub-Divisional and Conveyance Allowance, sanction for particular parts.

Other power - He is responsible for the purchase, manufacture, care and disposal of all stores in or required for his Division. He is primarily responsible for reporting without delay, supported, if necessary by a work-slip the probability of any Excess-over Estimates all important liabilities not brought to Accounts being noted and for the prompt Revision of Estimates when necessary

He may authorize the commencement of urgent or immediate work for safety of buildings or structures or to keep open communications in anticipation of formal sanction, whether he has funds at his disposal or not.

He is the Controlling Officer for all Divisional staff subordinate to him. The Executive Engineer is an ex-officio professional adviser of all departments of Government and local bodies within the limits of his charge and it is his duty to see that no undue formalities are allowed to interfere with the performance of his duty. He is to report without delay important or serious accidents, fire, earthquakes, storms, floods or other unusual occurrences.

The Executive Engineer is responsible for the maintenance of the accounts of the transactions correctly and in accordance with the Rules in force.

He is further required to submit his Accounts to his Comptroller & Auditor General who has to apply to them such Audit Checks as may from time to time, be prescribed by the Auditor General of India. He is responsible that the accounts of his Divisions are not allowed to fall into arrears but, if arrears or confusion arise, which in his opinion, cannot be cleared without the assistance of the Comptrollers, he should at once apply for such assistance.

Accounting Officer

To assist Divisional Officers in the discharge of their responsibility the Government in the Fiinalce Department will post a Account Officer to each divisional office.

The Account officer is responsible to the Divisional Officer for the correct compilation of the accounts of the division from the data supplied to him. The relative position of the Divisional Accountant to the Divisional Officer n respect of accounts is analogous to that of a Sub-divisional Officer to a Divisional Officer in respect of works and the responsibilities of the latter for the work of the Divisional Accountant are similar to those which attach to him to respect of the execution of work to in the charge of his other subordinates.

Particulars of Bonds, councils, committees

Tender committee
Zonal condemnation committee
Standing Deptt. condemnation Board
Purchase Board
Audit and Objection committee
Selection committee for promotion of engineers
Committee on allotment of Govt. Residential Quarters.

The finance department will post finance and accounts officers to the head of the department as the finance department consider necessary

2 a) The function of the finance and accounts officer are two folds:-

As finance officer i.e as the adviser to the head of the department in all matters relating to the budget estimates supplementary demands. Advances for the contingency fund, regularization thereof, Schemes of the Dev.Confusing and new and to the operation of financial rules and as accounts officer i.e. as the officer exerting supervison over the regular and correct compilation of all accounts that are required to be compiled and maintained in the Heads of Departments.

In the discharge of those duties he is expected to keep himself fully conversant with all sanctions and orders passing through the officer of the Department and with order proceeding of the head of the department and his subordinate which may have affection the estimate and account of actual or anticipated receipts and charges.. He should advice the Head of the department on the financial effect the financial and accounts officer is responsible for the arrangement for punctual compilation of accounts and statistics which are to b submitted by the head of the department to the higher authority and to the Accountant General as required by the existing rules and orders and as called for by then from time to time. he should scrutinized over all matters relating to the Appointment accounts and disposal of audit objection in all matters concerned with personal claims of Govt. servants, the FAO is expected to give expert advice and help and he will render help to the heads of the department in the matter of watching the realisation of Govt. dues including revenues and loans.

TO ASSIST THE HEAD OF A DEPARTMENT in the discharge of his responsibilities for the financial regularity of the transaction under a budget grant in respect of which the head of the department functions as the controlling officer for the maintenance of the accounts of the transaction correctly and in the form prescribed under the rules and order in force and for formulating proposals for expenditure in the department consistent with the progress of Economic Planning adopted by the Government. The finance department will post finance and accounts officers to the head of the department as the as the finance department consider necessary.

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